How to Use ChatGPT’s Scheduled Tasks & Reminders to Stay on Top of Everything

What if your AI could assist you in managing your schedule as well as answering your questions? OpenAI recently introduced Scheduled Tasks in ChatGPT, a feature that enhances its utility by allowing it to handle time-based actions and reminders.

Rather than being limited to quick replies or conversations, this addition broadens how ChatGPT can be used in daily life. With Scheduled Tasks, you can set it to notify you of important dates, send personalized updates, or maintain routines through recurring prompts.

This feature is currently in beta and available for Plus, Pro, and Team subscribers. While it’s not yet perfect, it offers a glimpse into how AI can become a more proactive tool for staying organized.

What Are Scheduled Tasks in ChatGPT?

Scheduled Tasks allow you to set up prompts and actions that ChatGPT will execute at specific times, either as one-off tasks or recurring events. From daily briefings on AI news to birthday reminders and language practice sessions, Scheduled Tasks let you automate ChatGPT’s capabilities in ways that suit your routine.

This feature is currently supported on Web, iOS, Android, and macOS platforms, with Windows support expected later in Q1. Notifications for completed tasks can be delivered via push alerts, email, or both, ensuring you stay updated no matter where you are.

Why Scheduled Tasks Matter

Imagine never missing an important deadline or forgetting a special occasion. Scheduled Tasks turn ChatGPT from a reactive assistant into a proactive partner in managing your daily life. Whether it’s sending you a weather update every morning or reminding you about an upcoming meeting, this feature provides practical, hands-free support.

One of its most convenient aspects is cross-platform functionality. No matter which device you use—desktop, mobile, or tablet—you can rely on ChatGPT to keep you informed and on schedule.

How to Set Up Scheduled Tasks

Setting up Scheduled Tasks in ChatGPT is simple and user-friendly. Follow these steps to get started:

1. Access the Tasks Menu: Click on your profile icon and select “Tasks” from the menu.
2. Choose or Create a Task: Select from suggested tasks or create your own by entering a specific prompt, such as, “Remind me to pay my utility bill on the 15th of every month.”
3. Confirm and Customize: Once your task is submitted, ChatGPT will confirm the setup and allow you to customize notifications. Choose between push alerts, emails, or both, depending on your preferences.
4. Manage Your Tasks: To view, edit, or pause a task, go back to the Tasks menu. With just a few clicks, you can modify schedules or delete tasks as needed.

Advanced Features and Usage Limits

While Scheduled Tasks offer remarkable flexibility, there are some limits to keep in mind. Users can have up to 10 active tasks at any time. If you reach this limit, you’ll need to pause or delete an existing task before creating a new one.

Tasks are powered by GPT-4o, so they count toward your subscription’s usage limits. You can also customize schedules for recurring updates, making it easy to set up daily, weekly, or custom intervals. For example, you could schedule a task to check concert tickets once a month. However, continuous background monitoring and automated purchases are not currently supported.

Current Limitations

Since Scheduled Tasks is still in beta, there are a few limitations:

• Platform Availability: While supported on most platforms, Windows users will need to wait until later in Q1 for access.
• No Voice Commands: Tasks must be created using typed prompts; voice commands are not yet available.
• Feature Gaps: File uploads, high-priority alerts like real-time ticket notifications, and certain advanced integrations are not supported in this phase.

These limitations mean that while the feature is powerful, it’s best to use it for non-critical tasks during the beta period.

Future Potential

The introduction of Scheduled Tasks is part of OpenAI’s broader vision for agentic AI. This means evolving ChatGPT from a simple conversational tool to a proactive assistant capable of handling complex tasks. Future integrations, like “Operator” and “Caterpillar,” could add capabilities such as booking travel, analyzing problems, and automating even more aspects of daily life.

By gathering user feedback during the beta phase, OpenAI aims to refine this feature before rolling it out to all users, including those on the free tier. This iterative approach ensures that Scheduled Tasks will continue to improve and expand its functionality.

Why You Should Try Scheduled Tasks

Scheduled Tasks in ChatGPT represent a significant step forward in AI-assisted living. By automating routine activities and providing proactive support, this feature can help you stay organized, save time, and focus on what matters most.

Whether you’re juggling work deadlines, managing family commitments, or simply trying to streamline your day-to-day activities, Scheduled Tasks is here to help. If you’re a Plus, Pro, or Team subscriber, there’s no better time to explore this game-changing feature.

Take control of your schedule today and let ChatGPT do the heavy lifting. With Scheduled Tasks, staying on top of everything has never been easier.